Program Director - Oregon

Pearl Buck Preschool
Eugene, OR

Department

Pearl Buck Preschool

Job Relationships     

  •  Supervised by: Executive Director
  •  Supervises Directly: Preschool Teachers, Case Coordinator, Cook/Aide, Parent Mentor, Receptionist
  •  Supervises Indirectly: Preschool Aides

Work Location

3690 W. 1st Ave., Eugene, OR 97402

Position Summary

The PBC-based Pearl Buck Preschool Program Director is an executive level position subordinate to the Executive Director, and whose function is to supervise and manage all components of the Pearl Buck Preschool operated at the Pearl Buck Center building. 

Duties and Responsibilities 

A.  Administrative Support

  1. Coordinate the development and implementation of procedures to meet and maintain licensing with Oregon Child Care Division and Oregon Program Quality.
  2. Participate in the development and on-going monitoring and evaluating of the Pearl Buck Preschool.
  3. Ensure the provision of direct services to infants, children attending the preschool, their parents, and other adults with cognitive limitations receiving case management services
  4. Negotiate and monitor all contracts and contract amendments, including but not limited to: United Way, Human Service Commission, Head Start, FEMA, Department of Human Services, Ridesource, and Early Childhood Coordination.
  5. Act as program resource in writing, editing, and reviewing grants.
  6. Participate in standing or ad hoc committees.
  7. Consult with outside resources on new programs under development.
  8. Attend regular staff meetings and document their content. 
  9. Develop, monitor, and review program budget.
  10. Develop, organize and facilitate training for staff.
  11. Coordinate student transportation services.
  12. Supervise health and safety of staff, children and their parents, clients, volunteers and others.
  13. Reviews Confidential Income Statement (CIS) and determine eligibility status for USDA/CACFP.
  14. Reviews menus and attendance sheets on a monthly basis.
  15. Oversee the recruitment, orientation, training and recognition of volunteers.
  16. Other duties as assigned.

B.  Management/Collaboration

  1. Supervise the maintenance and retention of all files and monitor reports.
  2. Coordinate all services to program participants.
  3. Coordinate and collaborate with all community partners.
  4. Attend, facilitate, and participate in appropriate internal and external meetings, such as Early Childhood Planning team.
  5. Act and serve as a resource to all staff.
  6. Ensure adequate follow-along services for students exiting the program.
  7. Assist in the coordination of all functions pertaining to referrals, intake, transfer, etc. of students.
  8. Identify and secure supplemental personnel/services if and when necessary.
  9. Ensure proper implementation of USDA/CACFP rules, regulations and guidelines.         

C.  Supervision

  1. Recruit, hire, orient, supervise, provide training and support to staff.
  2. Evaluate staff and develop training/performance goals.
  3. Recruit, orient, place and nurture volunteers for the preschool program. 

D.  Direct Service

  1. Provide back up for staff as necessary.

Qualifications 

A.  Education and Experience

  1. Bachelor’s Degree in early childhood education, Oregon Registry Certificate of Step 9 or above or related field.
  2. Two years progressive experience in supervision/management;
  3. Two years experience working with individuals with developmental disabilities.

B.  Knowledge, Skills, Abilities, Licenses

  1. Demonstrated organizational ability.
  2. Working knowledge of behavior management principles.
  3. Working knowledge of developmentally appropriate practices.
  4. Working knowledge of data collection, analysis, and report writing.
  5. Skills in problem solving, crisis intervention.
  6. Knowledge of Child Care Division Administrative Rules.
  7. Ability to work with and supervise people.
  8. Ability to advocate for needs of clients/students.
  9. Ability to train staff in various job duties and procedures.
  10. Ability to do planning and program development.
  11. Ability to interview others.
  12. Know and understand USDA/CACFP procedures and guidelines.
  13. Knowledge of Oregon Program Quality guidelines.

Job Contacts

  •   Daily contact with parents and preschoolers.  Develop rapport, assist and direct daily.
  •   Daily contact with program staff and frequent contact with other staff of PBC.
  •   Regular contact with Community Partners
  •   Work closely with Pearl Buck Senior Management Team
  •   Board of Directors 

Working Conditions 

A.  Environment and Hazards

  1. Pearl Buck Center
  2. Meetings other community offices
  3. Student/client residences
  4. Potentially violent or aggressive clients

B.   Physical and Mental Effort              

  1. Driving to various locations
  2. Dealing with clients, students/families in distress or crisis
  3. Paperwork to meet requirements of standards
  4. Meeting timelines
  5. Seeking resources
  6. Being on-call for potential problems