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Exhibitor Service Center

Thank you for signing up to exhibit at the 2021 ANCOR Annual Conference! We’re grateful for your support!

This page contains all the information you need to ensure a successful experience exhibiting at the virtual Annual Conference. If you have any questions, please don’t hesitate to reach out to Kate McNulty, Director of Business Development, via email.

Pricing

Virtual Exhibit Booth registrations include one complimentary Annual Conference registration for the person staffing the booth. Booth pricing depends on whether the exhibiting organization is an ANCOR member and, for non-ANCOR members, whether it is a nonprofit or for-profit entity. Exhibitors have the option to register additional staff beyond the one complimentary registration included with your Virtual Exhibit Booth; pricing for additional staff can be found in the table below.

Exhibit Dates

The 2021 ANCOR Annual Conference will take place on June 14, 15 and 16. The Virtual Exhibit Hall will open on June 1 when the virtual event platform goes live for attendees, and Virtual Exhibit Booths will be accessible to all attendees starting June 1.

Exhibitors should plan to be available to attendees on the days of the Conference (June 14, 15 and 16), but should note that Virtual Exhibit Booths will remain accessible to attendees until July 15.

Exhibit Booth Setup

If you have already had your request for a Virtual Exhibit Booth approved, you have already completed two important tasks:

  1. Shared basic booth information with ANCOR by completing the Exhibitor Registration Request Form. If you have not yet completed this task, please complete the Exhibitor Registration Request Form by May 14, 2021.
  2. Paid for your booth by following the link sent to you in an email from Kate McNulty. If you have not yet paid for your booth, please do so no later than May 21, 2021.

Between May 14 and May 24, ANCOR staff will create your Virtual Exhibit Booth and populate it with the basic information you provided via the Exhibitor Registration Request Form, including company name, product/service category, company description, primary contact name, primary contact email address and company website URL.

On or before May 25, you will receive instructions from ANCOR regarding how you can customize your Virtual Exhibit Booth. You are strongly encouraged—though not required—to add the following content to your Virtual Exhibit Booth:

  • Company logo
  • Social media profile URLs
  • A welcome video (up to 20 MB file size)
  • Additional names and email addresses for staff contacts beyond the primary contact, in accordance with your Exhibitor tier (i.e., Standard, Gold, Platinum or Diamond)
  • Promotional materials (as attachments in .pdf format) such as a company overview, product brochures, white papers, etc., in accordance with your Exhibitor tier (i.e., Standard, Gold, Platinum or Diamond)
  • Dates and times for virtual office hours for real-time meetings with attendees

For more information about the benefits and features that accompany a Virtual Exhibit Booth, please consult the 2021 ANCOR Annual Conference Exhibitor Prospectus.

Terms & Conditions

By registering to exhibit at the 2021 ANCOR Annual Conference, you acknowledge that you have read and agree to abide by the Conference Code of Conduct. Additionally, as an Exhibitor, you agree to be bound by the following terms:

  • Standard Exhibit registrations include one complimentary staff registration (which unlocks access to the full suite of Conference programming, networking opportunities, etc.). Any additional staff are required to register for an additional fee as follows:
  • ANCOR member organizations pay the applicable attendee registration rate ($475 for registrations on or before April 15; $575 for registrations after April 15 but on or before June 4; $650 for registrations after June 4).
  • Non-ANCOR member organizations pay a discounted rate of $700 to register additional Virtual Exhibit Booth staff.
  • The representative of your company utilizing the complimentary staff registration shall be designated as the primary contact person for the company. This means that additional company staff can pay to register for the Conference and be listed in the Virtual Exhibit Booth, but the primary contact will be listed first in the Virtual Exhibit Booth.
  • All exhibits shall serve the interests of members of ANCOR and shall be operated in a way not to detract from other exhibits. ANCOR reserves the right to deny the exhibit space to any potential Exhibitor if ANCOR determines that the content or intention of the Exhibitor is inconsistent with the interests of ANCOR and/or its members. Acceptance of an exhibit does not imply an endorsement of the Exhibitor or any of the Exhibitor’s products or services.
  • ANCOR assumes no responsibility for products, services, materials or information advertised or exhibited at the ANCOR Annual Conference.

Cancellations & Substitutions

Exhibit booth registrations cancelled on or before Friday, June 4, 2021, will be entitled to a full refund of the original registration cost, less a $150 cancellation fee. No refunds will be issued for Virtual Exhibit Booth registrations cancelled after June 4, 2021. 

In the event that a person registered to staff a Virtual Exhibit Booth can no longer participate in the Conference, ANCOR will allow one registration substitution to another employee of the same company at no cost. Subsequent substitution requests will incur a $150 administrative fee per request.

If exhibit booth staff cannot transfer registration to another employee of your organization, ANCOR will issue a full refund, less a $150 administrative fee, if the cancellation is requested 11:59 pm PDT on Friday, June 4. Starting June 5, no substitutions or cancellations will be permitted.