2022 Annual Conference Exhibitor Terms & ConditionsImage Banner

2022 Annual Conference Exhibitor Terms & Conditions

You are here

2022 Annual Conference Exhibitor Terms & Conditions

By completing the Exhibitor Request Form, you are agreeing to the terms and conditions outlined on this page.

Completion of the Exhibitor Request Form is the first step of your 2022 ANCOR Annual Conference Exhibitor registration. Within five business days of submission, you will be contacted by Mariana Nork, who will indicate whether your request has been approved, wait listed, or declined.  

If your request has been approved or wait listed, you will receive a link to complete your registration. Completing your registration requires that you furnish the information requested in the form and pay the applicable fee ($0 for Diamond, Platinum & Gold Partners; $1,500 for ANCOR members and governmental entities; $1,700 for all others) no later than February 11, 2022. 

If your request has been wait listed and you are cleared from the wait list, you will be notified as far in advance of the Conference as possible and no later than March 17, 2022. If your request has been wait listed and we are unable to clear you from the wait list, we will refund in full the Exhibitor registration fee paid.

Additional Staff: For non-Partner Exhibitors, the Exhibitor registration fee includes one registration for exhibit booth staff. For ANCOR Partners and members and governmental entities, additional staff can be registered at the applicable registration rate.

For all other Exhibitors, up to two additional exhibit booth staff can be registered at a discounted rate of $1,025. To take advantage of this rate, please email Mariana Nork.

Exhibit Table Cancellations: Exhibit table cancellations made on or before March 11, 2022, will be eligible for a refund, less a $100 administrative fee. No refunds will be made on exhibit booth cancellations on or after March 12, 2022.

Table & Space Assignments: Assignments are made by ANCOR staff. A reasonable effort will be made to avoid assignment of adjacent tables to direct competitors. The exhibit fee must accompany applications for space; table assignments will not be made until payments are received in full.

Exhibits: Exhibit space includes a standard 6-foot table and 2 chairs; there will be no pipe and drape (i.e., no draping backdrop). Please also note:

  • Table is 6 feet wide and 30 inches high.
  • Exhibits cannot extend beyond the 6-foot width of table.
  • ANCOR reserves the right to refuse any oversized exhibits that do not conform to the above sizes.
  • ANCOR allows a maximum of three exhibit booth staff at each table at any given time. 
  • If electricity is required, payment will be made directly to the hotel, not to ANCOR. ANCOR will supply relevant information at a later date.

Exhibit Lounge Hours (subject to change)

  • Monday, April 11: 11 am-6:30 pm (setup hours are 8:30-11 am)
  • Tuesday, April 12: 8 am-4 pm (breakdown hours are 4-6 pm)

Payments and Cancellation: This exhibitor request form does not guarantee an exhibit table. The exhibit fee must be paid to guarantee an exhibit table. Fully paid and confirmed exhibitors may cancel their exhibit table reservation by providing written notice to ANCOR via email at [email protected]. Exhibit table cancellations made on or prior to March 11, 2022, will be refunded less a $100 administrative fee. No refunds will be made on cancellations made on or after March 12, 2022.