Executive Leadership and Events Coordination Assistant

Who We Are

ANCOR is the nation’s leading voice in Washington for providers of community-based intellectual and developmental disabilities (I/DD) services. Our growing community comprises nearly 2,000 private I/DD provider agencies, state provider associations, and community partners and employs a workforce of more than a half-million dedicated professionals supporting more than 1 million people with I/DD in the US.

What We’re Looking For

Position Requirements

• Exceptional written and interpersonal communication skills.
• The ability to handle multiple and competing issues in a fast-paced, team-oriented environment with minimal supervision.
• Sound judgment and the ability to analyze situations and information.
• A strong commitment to advancing diversity, equity, inclusion and accessibility.

Ideal Experience, Background & Skills

• Have the equivalent of 3-4 years of experience in the areas of project management and/or event planning. This experience may be derived from the attainment of a degree in a related field, accrual of professional work experience, time spent volunteering, and/or a variety of other activities. Additionally, individuals with teaching or service industry experience are encouraged to apply.
• Can demonstrate the ability to take a program from conceptualization through successful implementation.
• Possess a strong customer service orientation and can establish and maintain effective working relationships with and motivate volunteers, vendors, peers, and management.
• Are proficient with all Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and are open to embracing and learning new technology.
• Can demonstrate excellent project management, interpersonal and communication skills, and acute attention to detail.
• Exhibit a dedicated commitment to improving the lives of marginalized people, including people with disabilities, low- and moderate-income people, people of color, and/or other traditionally underrepresented groups.
• Can work well under pressure, facilitate solutions, and meet project timelines and milestones.
• Can demonstrate your ability to prioritize and operationalize a multitude of projects, with tasks ranging from day-to-day administrative duties to high-level implementation of directional objectives.

As Executive Leadership Assistant and Events Coordination Assistant, you’ll spend your days:

• Handling general administrative duties to support the CEO, COO, and Director of Education and Intersectional Collaboration, including scheduling, arranging travel, processing, and tracking expense reports and invoices.
• Supporting the Board of Directors, The Foundation Board, Leadership Development Committee, and the Board of Representatives in managing election processes, evaluation surveys, and in-person and virtual board meeting logistics.
• Providing logistical support for other ANCOR events as directed by the Director of Education and Intersectional Collaboration, including coordinating catering, preparing materials, and taking minutes.
• Drafting correspondence and other materials, responding to written and verbal inquiries, and, as directed, preparing, proofreading, and editing documents; and
• Engaging in special projects and other duties as assigned.
• Working with ANCOR’s member volunteer committees, government relations, and policy staff to develop and manage conference program development, webinars, and interactive and online programming.
• Coordinating and staffing webinars and educational and informative presentations throughout the year.

Why Work With Us

How We Intend to Mitigate Bias in the Hiring Process

• Application Period (November 7 – November 18) Upon submission of your application and before sharing your application with the hiring manager, the hiring coordinator will remove all references to your name (including your email address), mailing address, educational institutions you attended, previous organizations where you worked and any other information that they believe will result in triggering an implicit-bias reaction based on your identity or affiliations.
• Initial Review Period (November 21 – November 23) Applications will not be released to the hiring team until the “for best consideration” application deadline has passed. Applications submitted after this date may be reviewed if a failed search has occurred with the candidates in the initial applicant pool.
• Skills Assessment Round (November 28 – November 30) After the hiring team has done an initial review of the applications; they will select ten applicants, or 1/3rd of the candidate pool, whichever is greater, to advance to a skill demonstration round. The hiring coordinator will then provide further instructions to the selected candidates. Candidates will have at least three business days to complete the assessment exercise. At the end of the three business days, the hiring coordinator will forward all completed skills assessments to the hiring team.
• Panel Interviews Conducted (December 5 – December 7) Five applicants, or 1/3rd of the candidate pool, whichever is greater, will advance to a face-to-face virtual panel interview.
• Finalists Contacted (December 9)
• Final Round Interviews (December 14 – December 16) The candidates will have a final round of interviews with the ANCOR’s CEO, COO, the Director of Education and Intersectional Collaboration, and any other individuals deemed integral.

How to Apply