Posted — 11.07.22
Executive Leadership and Events Coordination AssistantShare this page
$50,000 - $70,000
Nov 18, 2022
Position: Executive Leadership and Events Coordination Assistant
Salary Range: $50,000 – $70,000
Posting Date: Monday, November 7, 2022
Best Consideration Date: Friday, November 18, 2022
Estimated Offer Date: Monday, December 21, 2022
Start Date: Monday, January 9, 2022
Location: Alexandria, VA (preferred). Location flexible for the right candidate.
DEIA Commitment: We are committed to mitigating bias in our hiring processes and creating diverse candidate pools. You can learn more later in this position description.
Who We Are
ANCOR is the nation’s leading voice in Washington for providers of community-based intellectual and developmental disabilities (I/DD) services. Our growing community comprises nearly 2,000 private I/DD provider agencies, state provider associations, and community partners and employs a workforce of more than a half-million dedicated professionals supporting more than 1 million people with I/DD in the US.
What We’re Looking For
ANCOR is seeking a full-time Executive Leadership and Events Coordination Assistant to support the Chief Executive Officer, the Chief Operations Officer, and the Director of Education and Intersectional Collaboration. Reporting predominantly to the Chief Executive Officer, the Executive Leadership and Events Coordination Assistant will also report on a project-by-project basis to the Director of Education and Intersectional Collaboration. We offer a flexible work environment, which includes opportunities to work from home. Our primary office is based in Old Town Alexandria, VA, and the Director of Education and Intersectional Collaboration is based in Raleigh, NC. This position requires travel. It is the expectation that the Executive Leadership and Events Coordination Assistant be present for the ANCOR Retreat, ANCOR Conference, ANCOR Policy Summit, and all Board meetings.
We’re looking for someone with:
- Exceptional written and interpersonal communication skills.
- The ability to handle multiple and competing issues in a fast-paced, team-oriented environment with minimal supervision.
- Sound judgment and the ability to analyze situations and information.
- A strong commitment to advancing diversity, equity, inclusion and accessibility.
Ideal Experience, Background & Skills
We’re excited to talk with you about this opportunity if you:
- Have the equivalent of 3-4 years of experience in the areas of project management and/or event planning. This experience may be derived from the attainment of a degree in a related field, accrual of professional work experience, time spent volunteering, and/or a variety of other activities. Additionally, individuals with teaching or service industry experience are encouraged to apply.
- Can demonstrate the ability to take a program from conceptualization through successful implementation.
- Possess a strong customer service orientation and can establish and maintain effective working relationships with and motivate volunteers, vendors, peers, and management.
- Are proficient with all Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) and are open to embracing and learning new technology.
- Can demonstrate excellent project management, interpersonal and communication skills, and acute attention to detail.
- Exhibit a dedicated commitment to improving the lives of marginalized people, including people with disabilities, low- and moderate-income people, people of color, and/or other traditionally underrepresented groups.
- Can work well under pressure, facilitate solutions, and meet project timelines and milestones.
- Can demonstrate your ability to prioritize and operationalize a multitude of projects, with tasks ranging from day-to-day administrative duties to high-level implementation of directional objectives.
As Executive Leadership Assistant and Events Coordination Assistant, you’ll spend your days:
- Handling general administrative duties to support the CEO, COO, and Director of Education and Intersectional Collaboration, including scheduling, arranging travel, processing, and tracking expense reports and invoices.
- Supporting the Board of Directors, The Foundation Board, Leadership Development Committee, and the Board of Representatives in managing election processes, evaluation surveys, and in-person and virtual board meeting logistics.
- Providing logistical support for other ANCOR events as directed by the Director of Education and Intersectional Collaboration, including coordinating catering, preparing materials, and taking minutes.
- Drafting correspondence and other materials, responding to written and verbal inquiries, and, as directed, preparing, proofreading, and editing documents; and
- Engaging in special projects and other duties as assigned.
- Working with ANCOR’s member volunteer committees, government relations, and policy staff to develop and manage conference program development, webinars, and interactive and online programming.
- Coordinating and staffing webinars and educational and informative presentations throughout the year.
The right candidate will join the ANCOR team at an exciting time, as we are growing rapidly in size and stature. Many members of the ANCOR staff are based near our headquarters in Old Town Alexandria, Virginia. This greater DC-based position is hybrid, with the ability to work remotely when you are not actively attending meetings with staff, members, policymakers, and coalition partners. Occasional travel will be required, such as to ANCOR’s Annual Conference, held each spring in a different location within the United States.
Why Work With Us
ANCOR is proud to offer an excellent benefits package, including comprehensive health, vision, and dental coverage; retirement contributions; several weeks of paid vacation; up to 11 paid holidays each year; paid time off for volunteering; a flexible work schedule and more. ANCOR is also proud to be an equal opportunity employer. People with disabilities, people of color, immigrants, members of the LGBTQ community, and religious minorities are especially encouraged to apply because we believe diverse perspectives enhance our work.
How We Intend to Mitigate Bias in the Hiring Process
We explain our hiring process to demonstrate our commitment to anti-bias hiring practices and because ANCOR’s process may be slightly different from what you have experienced applying for jobs elsewhere. Please note the following:
- Application Period (November 7 – November 18) Upon submission of your application and before sharing your application with the hiring manager, the hiring coordinator will remove all references to your name (including your email address), mailing address, educational institutions you attended, previous organizations where you worked and any other information that they believe will result in triggering an implicit-bias reaction based on your identity or affiliations.
- Initial Review Period (November 21 – November 23) Applications will not be released to the hiring team until the “for best consideration” application deadline has passed. Applications submitted after this date may be reviewed if a failed search has occurred with the candidates in the initial applicant pool.
- Skills Assessment Round (November 28 – November 30) After the hiring team has done an initial review of the applications; they will select ten applicants, or 1/3rd of the candidate pool, whichever is greater, to advance to a skill demonstration round. The hiring coordinator will then provide further instructions to the selected candidates. Candidates will have at least three business days to complete the assessment exercise. At the end of the three business days, the hiring coordinator will forward all completed skills assessments to the hiring team.
- Panel Interviews Conducted (December 5 – December 7) Five applicants, or 1/3rd of the candidate pool, whichever is greater, will advance to a face-to-face virtual panel interview.
- Finalists Contacted (December 9)
- Final Round Interviews (December 14 – December 16) The candidates will have a final round of interviews with the ANCOR’s CEO, COO, the Director of Education and Intersectional Collaboration, and any other individuals deemed integral.
How to Apply
Please click on the application form, read the instructions carefully, and complete the application to be considered for this opportunity. For best consideration, please apply by Friday, November 18, 2022. If you have any questions, please email Alli Strong-Martin, the hiring coordinator for this position.